Managing groups

Groups are the core of access management: a group collects a set of locks and a set of employees, and every member can open every lock in the group.

Two kinds of groups

• Manually managed — you maintain the member list yourself in the portal.
• Synced with Entra ID — membership is pulled automatically from your organization’s own user directory (Azure AD / Entra ID). You don’t edit these groups in the portal; membership is managed in Entra ID.

Common tasks

Task	How
Create a group	Create Group, give it a name and description
Add employees	Open the group → Users tab → Add User
Attach locks to the group	Open the group → Locks tab → Add Lock
See the locks on a map	Open the group → Map tab
Tidy away a group	Deactivate group — hides it from the overview

Worth knowing

• Removing an employee from a group revokes their access to all locks in that group — but they keep access from their other groups.
• Removing a lock from a group revokes that lock for all of the group’s members.
• Group memberships can be time-limited with Valid From/To — see Grant an employee access.